What does automated reconciliation include for a family office?

Automated reconciliation for family offices includes bank reconciliation automation, custodian position reconciliation, automated fund reconciliation for private equity and venture capital, and entity-level consolidation across trusts, SPVs, and holding companies. The automated reconciliation system flags discrepancies, routes them to owners, logs resolutions with timestamps, and maintains audit trails.

Can commitments, capital calls, distributions, and valuations be reconciled in one system?

Yes. Modern financial reconciliation automation handles the entire private asset lifecycle within a single platform, managing both bank reconciliation and custodian positions. Log commitments when you join funds, record capital calls as they arrive, track distributions when they hit accounts, and update valuations quarterly. The system calculates IRR, MOIC, and DPI automatically while flagging discrepancies between fund reports and internal accounting records for resolution.

How are reconciliation exceptions assigned, resolved, and logged for auditability?

Automated reconciliation software flags mismatches between financial statements and internal records automatically. The platform assigns exceptions to operators or advisors based on asset type, tracks who handled each case, logs fixes with timestamps, and maintains an audit trail. Once resolved, the reconciliation reports display what was incorrect, who made the correction, when it occurred, and the supporting documentation that justified the change.

How do entities and look-through affect consolidation and performance metrics?

Entity look-through shows how wealth flows through trusts, SPVs, and holding companies to ultimate beneficiaries. Model structures once in a living entity tree, then configure views that roll up total family wealth, individual entity balances, or beneficiary allocations without double-counting.

What security should a platform provide?

Look for role-based permissions that control which family members and advisors can view specific entities and assets. Activity logs should track every change with user IDs and timestamps. Data encryption in transit and at rest protects financial records. Multi-factor authentication prevents unauthorized logins. Platforms should maintain ISO/IEC 27001 certification and GDPR compliance to meet regulatory requirements for financial professionals managing sensitive data.

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Automated Reconciliation: 7 Steps to End Manual Errors

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Automated Reconciliation: 7 Steps to End Manual Errors

Adam Cleland

CEO

5 min. read

19 Oct 2025

TABLE OF CONTENTS

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Automate your family office

Schedule Demo

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